Part-Time Human Resources Administrator: Stages Cycling

About the Company

Stages Cycling LLC, with offices in Portland, OR and Boulder CO, launched the Stages Power meter in 2012, immediately making waves in the power measurement category. Stages has expanded into the commercial and home fitness categories with the SC3 commercial indoor cycling bike, with groundbreaking features designed to improve rider experience and increase durability.  In 2016, Stages completed the outdoor power training ecosystem with Stages Dash, a performance GPS head unit, and Stages Link, a cloud-based training service, guiding athletes to their best performances on the road and indoors through easy analytics, education, and custom coaching. More information at stagescycling.com.

Summary/Objective

This position will be responsible for a variety of administrative HR functions (e.g., correspondence generation, record keeping, file maintenance, HRIS entry).  The HR administrator administers employee health, welfare and retirement plans companywide, supports the upkeep of Job Descriptions, processes changes within the Human Resources Information System, and administratively supports employment processes such as recruiting, hiring, and termination.  The HR administrator also ensures processes are administered in accordance with federal and state regulations and plan provisions are followed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.      Act as liaison between for Boulder employees and managers and the Human Resources Manager in Portland to support communication between Boulder and Portland.
2.      Perform basic recruitment activities, such as posting job advertisements and conducting initial phone interviews. Maintain related records.
3.      Facilitate onboarding meetings for new hires including the review of important policies and orientation to the company history and core values.
4.      Process changes in the HRI System including setting up new employees, processing changes to existing profiles, processing mass updates and system changes, processing employment terminations, publishing company news, etc.
5.      Assist with preparation of the annual affirmative action plan.
6.      Coordinate company events such as the annual holiday party and the annual 4th of July bar-b-que.
7.      Support managers in the performance review process including the annual review of job descriptions.
8.      Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the company.
9.      Conduct benefit meetings during new-employee orientation to ensure employees gain an understanding of benefits plans and enrollment provisions. Counsel employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefits decisions.
10.     Support the execution of annual open enrollment period during 1st quarter of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to employees and arrange for onsite representation by providers. Conduct employee presentations or employee meetings as needed. Process changes within deadlines.
11.     Process monthly billings from insurance providers. Review billings for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Complete reports for management as requested.
12.     Coordinate and assist with the ACA and ERISA benefits reporting requirements.
13.     Strive to ensure employee understanding of benefits programs by regularly generating communication and counseling employees/dependents as situations arise. Resolve employee complaints related to health and welfare plans, refer difficult or very complex complaints to manager as needed.
14.     Act as a liaison with various insurance carriers and foster effective relationships with client representatives.
15.     Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions as appropriate.
16.     Obtain reports from the payroll reporting system as needed.
17.     Prepare government reports related to EEO compliance or other HR functions.
18.     Write, revise, edit and proofread company policies and procedures and related documents as needed.
19.     Use electronic benefits bulletin board and other vehicles to communicate information.
20.     Produce and maintain the company directory.
21.     Conduct exit interviews and complete off boarding processes for terminations.
22.     Support Boulder Office administrative functions such as maintaining the access controls, building key cards, alarm codes, office supplies, supporting equipment needs, preparing for major office meetings or trainings, etc.
23.     Other administrative tasks and projects as assigned.

Competencies

1.      HR Expertise.
2.      Communication.
3.      Relationship Management.
4.      Critical Evaluation.
5.      Give and receive feedback.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a part-time position, and will require approximately 20 hours of work.  Specific schedule is flexible and will be determined in advance with manager.  Days and hours of work will take place during regular office hours, Monday through Friday8:00 a.m. to 4:30 p.m.

Travel

Little to no travel is expected for this position.

Required Education and Experience

1.      High school diploma or GED.
2.      Two years of HR experience.

Preferred Education and Experience

1.      Bachelor’s degree in human resources or business.
2.      SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential.
3.      Experience administering employee benefits, including health, welfare and 401(k).
4.      Experience with HRIS and payroll systems.

EEO Statement

Foundation Fitness provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.  We encourage all interested applicants to apply.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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