ACA Timing System
ACA has purchased an advanced timing system that integrates the use of a high speed finish camera and timing chip transponders. Doug Ashbaugh of D&L Sound has been contracted to help refine and operate the system. With patience from everyone during the refinement and implementation period the system should produce more timely results at races and online.
Below is a list of items that pertain to specific groups within the ACA regarding the implementation and operation of this system:
-Transponders have a lifespan of 3-5 years and are programmed with the racers license number
-Racers will be required to obtain a chip transponder online upon joining or renewing their membership for $35
-Racers have the option to initial a disclaimer refusing the above option in favor of renting a transponder for $10/day at events (one-day members pay a $5 rental fee, promoters MAY choose to waive rental fees for one-day members)
-Racers must have their transponder correctly placed at ALL ACA Events (Link to placement info, TBD 2/2010)
-Racers without a transponder may race but will not be listed in the results
-Additional Transponders available online after Joining or Renewal for $38
-Racers will be notified by e-mail when their transponder is nearing the end of its battery life
-Those wishing to have a transponder reprogrammed to a different ACA number may do so for $5
-ALL Points Competition events (BAR/BAT, Cross Cup) will be required to contract timing and results service with D&L Sound for the base rate of $800/day
-Other ACA events are encouraged to use this service at the same base rate
-Pre-registrations must be sent to timing company 18hrs in advance of first race.
-Promoter will be issued 50-100 rental transponders and charged $35 for any that are not returned
-No Changes to race registration for annual members
-One-Day registrations must be issued a rental transponder for $5 ($15 total)
-If needed, annual members may be issued a rental transponder for $10
-Registration MUST close promptly 20 minutes before race start and be immediately transferred to the timing staff. Failure to do so will result in delay of race start.
-Race Registration errors ($5 each) will now be verified and charged at the event on the surcharge form
-The base rate includes all ACA timing and results equipment: Computers, transponder system, cameras, etc.
- The base rate also includes the following provided by D&L Sound:
Staff for system
-Trailer for transportation and operation of the system including:
-Windows/space for enclosed officials use in extremely inclement weather
-Officials Platform with stairs and cover for regular use.
-Small amplified sound system
-Generator/Battery Back-up to power timing system, sound system and any other peripherals
-Incorporated crowd control devices.
-Additional sound, stage and presentation services available for additional fees, contact D&L for more info
-Officials operate as they have in the past
-CJ must validate all results before posting
-Must provide list of riders and corresponding number of free laps.
-Must be prepared to compile results on NCR forms should technical issues arise.
-CR must assess fees determined by D&L sound staff (Registration errors, missing/lost transponders)